Burbank Tournament of Roses Association

Open House and Craft Faire

Saturday, October 7, 2017

 

Who is the Burbank Tournament of Roses Association?

The Burbank Tournament of Roses Association is an all-volunteer, 501(c)(3) non-profit organization that designs, builds and decorates the City of Burbank's entry into the annual Pasadena Tournament of Roses Parade.

 

What is this event? (why)

Being an all-volunteer organization, we rely on donations and fundraising to run the organization and build/decorate the float.  One of our major fundraisers and community awareness events is an annual Open House and Craft Faire.  We coordinate this event to take place on the first Saturday in October.  It’s also that same date that we have our first inspection by Pasadena Tournament of Roses Parade Officials and test drive of the new float.  This is an exciting date in the float building process as the float’s super structure is about 50% complete and it’s the first time the float is taken out on the street for a road test.  This inspection happens very early in the morning and finishes before we start setting up for the Open House and Craft Faire.

 

Location:

Burbank Tournament of Roses Association Construction and Decorations Site/Burbank Water Power Yard

123 W. Olive Avenue

Burbank, CA  91502

 

Please note that the entrance is located under the Olive Avenue overpass.

 

Map:

 https://maps.google.com/maps?q=123+W+Olive+Ave,+Burbank,+CA&hl=en&ll=34.176887,-118.312835&spn=0.00386,0.005659&sll=34.185691,-118.323833&sspn=0.000482,0.000707&oq=123+W.+ol&t=h&hnear=123+W+Olive+Ave,+Burbank,+California+91502&z=18

 

Directions:

Heading Northbound on I-5 or West Bound from CA-134 Freeways:

From the CA-134 West take the Northbound I-5 exit

Exit Western Avenue, stay in the left lane

Turn Left onto Flower Street

Take Flower Street until it dead ends into the Metrolink parking lot under the Olive Avenue Bridge

 

Heading Southbound on I-5 Freeway:

Exit Burbank Blvd., Turn Right

Make an immediate Left onto Victory Blvd.

Turn Left on Olive Avenue, stay in the Right lane

At the Olive bridge, veer right to go under the bridge.

Float site is on your left and parking is beyond in the Metrolink parking lot under the Olive Avenue Bridge

 

 

Heading East on the CA-134 Freeway:

Exit Buena Vista Blvd., Turn Right

Turn Left onto Riverside Drive

Turn Left onto Buena Vista Blvd.

Turn Right onto Olive Avenue

At the Olive bridge, veer right to go under the bridge.

Float site is on your left and parking is beyond in the Metrolink parking lot under the Olive Avenue Bridge

 

 

Date:

The Open House and Craft Faire will be held on Saturday, October 7, 2017

 

Event Time:

The Open House and Craft Faire will be open to the public from 11:00 a.m. to 4:00 p.m.

 

Parking:

Free parking is available next door at the Metrolink Parking Lot (5 West Olive Avenue, Burbank, CA  91502) under the Olive Avenue overpass at the corner of Olive and Flower St.

 

Setup/Clean Up:

You can start setting up starting at 9:30 a.m.  

You can start dismantling/cleaning up at 4:00 p.m.

 

Please do not pull your vehicle into the Burbank Water and Power yard/driveway due to the staging of food vendors and the displaying of the float.

 

You may temporarily park your vehicle just outside the main gate and transport your merchandise inside the main float building.  This is a very short walk (approximately 100 feet).

 

Timeline:

As stated above, there are two major events happening on this day.  Here is the overall Master Schedule for the day:

 

5:30 a.m. – Float move crew: Move float outside and stage for inspection
6:00 a.m. – Float Crew: Sweep and clean main float site floor. Set up tables for food and drinks for inspectors
6:30 a.m. – Craft Faire Crew: Start setting up tables for Craft Faire
7:00 a.m. – Test Drive #1 (T1) begins
8:30 a.m. –T1 ends. Stage float outside for display
9:00 a.m. -- BTORA sets up Open House displays
9:30 a.m. – Vendors start setting up their tables
11:00 a.m. – Craft Faire opens
3:30 p.m. – Announce Raffle Prize winners
4:00 p.m. – Craft Faire closes—clean up begins
5:30 p.m. – Park float back inside, close up
 

This overall schedule is being provided for your reference.

 

Facilities:

The float site is a 6,000 sq ft building (60’ x 100’) however due to mezzanines and other structures; we have almost 2,000 sq ft of open floor space that will be used to house the Craft Faire portion of this event.  The float display and some food vendors will be housed immediately outside the float building.

 

The building is very tall.  The walls are 35 feet tall with skylights to provide natural lighting.  We also use metal-halide white lights to make the inside of the building daylight bright.

 

The building does not have any heaters or air conditioning.  While it is fully insulated, depending on the weather, it may get warm or cool.  You should dress accordingly.   

 

To allow for maximum pedestrian traffic, we have a large (22’ wide x 15’ tall) rollup door that will be kept open. 

 

The building does include two unisex accessible restrooms. 

 

We have an onsite soda machine.  Drinks are .75 cents each.

 

Event Layout:

Outside, we will be displaying the new float’s progress.  If possible, we may run animation shows.  We will also have most food vendors located outside.

 

Inside will be the main event and where all table vendors will be located.  Also inside, we have a permanent Souvenir Shoppe where we will be selling float merchandise, which includes shirts, pins, patches, postcards and much more.

 

We will be running various additional fundraisers which may include raffles, silent auctions and 50/50 drawings.

 

We will provide plastic 8 foot tables covered with cloth table cloths, along with two chairs per table.

 

We do have electric power available—please let us know if you need 110 or 220 VAC electric power.

 

Before Vendor Setup

After Vendor Setup

 

Advertising:

We will be advertising this event via our mass e-mail list, which contains over 2,000 e-mail addresses. 

 

We will be placing at least two large banners in the City of Burbank. 

 

We hope you will also use your own regular advertising methods to help promote this event and bring in your regular customers.

 

Costs:

The main focus of this event is to raise funds for the Burbank Tournament of Roses Association. 

 

Fees are based on a per table basis and the location of the table.  Please see Registration Packet for current rates.

 

 

How to Sign Up:

Please download the Registration packet and send it to: 

 

2017 BTORA Open House and Craft Faire
Kimberley Bossley
7516 Bloomington Ave
Burbank, CA 91504
 

 

Registration packet is available by clicking on this line

 

Have more questions:

 

Please contact Kim Bossley at:  (818) 515-6658

 

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